Students are required to complete two stages of registration: initial registration and re-registration. Initial registration is a mandatory process that must be completed upon first enrollment at IPB. Re-registration is conducted every semester for students to continue their studies in the respective semester. The re-registration requirement applies to all multidegree students who have not yet obtained a Certificate of Graduation (SKL) from their faculty/school. Registration consists of administrative registration and academic registration. Administrative registration involves the payment of tuition fees, which serves as a prerequisite for students to proceed with academic registration (Course Registration/Kartu Rencana Studi/KRS).
1. Enrollement Registration
The requirements for initial registration for new students, transfer students from other universities, and international students are as follows:
a) Complete online registration through registrasi.admisi.ipb.ac.id;
b) Upload the required documents according to the respective study level;
c) Fill out the biodata form, health form, and other required forms based on the study level, and upload a passport-sized photo for the Student Identification Card (Kartu Tanda Mahasiwa/KTM) on the designated platform;
d) Complete the payment of tuition fees (Uang Kuliah Tunggal/UKT);
e) Student is officially enrolled once they have completed online registration and tuition fee payment. This is confirmed through an email containing the username and password for accessing IPB’s system; and
f) Once students receive their username and password, they can proceed with academic registration.
2. Study Plan
a) Undergraduate and postgraduate students are required to develop a Comprehensive Study Plan (RSP/Rencana Studi Paripurna) in collaboration with their Academic Advisor or Advisory Committee. Meanwhile, students enrolled in Vocational and Professional programs are not required to create an RSP, as their curriculum follows a fixed package system.
b) The RSP outlines the courses to be taken throughout the study period, arranged by semester in accordance with the K2020 curriculum structure. It serves as a reference for both students and their Academic Advisor or Advisory Committee in completing their studies.
c) The course enrollment plan for each semester, which is submitted through the online course registration (KRS), is based on the RSP. However, there may be discrepancies between the planned RSP and the actual KRS due to credit limitations determined by the student’s Grade Point Average (GPA) from the previous semester. Consequently, the number of credits taken in a given semester may be higher or lower than those initially outlined in the RSP for that period.
3. Re-registration/Renewal Registration
a) Administrative Registration involves the payment of the Single Tuition Fee (UKT) and updating personal data (if necessary) via studentportal.ipb.ac.id. UKT payments must be made through the Host-to-Host Multi Payment system at designated banks, following IPB’s regulations.
b) Academic Registration requires all students across multiple programs (Bachelor’s, Applied Bachelor’s, Professional, and Postgraduate Programs) to complete their online Course Registration System (KRS).
c) Student is considered active only after completing both administrative and academic registration.
d) Online Academic Registration (KRS-A and KRS-B) must be completed through studentportal.ipb.ac.id after consultation with an Academic Advisor or Advisory Committee, following the schedule set by DAPPMB.
e) Before completing KRS registration, students in semester ≥ 2 of the Bachelor’s, Applied Bachelor’s, Postgraduate, and Professional Programs must first complete the Advisory Form and the Evaluation of the Teaching and Learning Process (EPBM) online. These forms are available on studentportal.ipb.ac.id or the IPB Mobile for Student app. Course approval is granted by the lecturer through hrportal.ipb.ac.id or the IPB Mobile for Lecturer app. The advisory approval and EPBM submission are prerequisites for KRS registration. If an advisor does not approve the advisory request within three days, the system will automatically approve it. Students who fail to complete the advisory form and EPBM cannot proceed with KRS registration.
f) KRS-A Submission: At the beginning of each semester (odd or even), students must submit KRS-A, which outlines their initial planned courses, through the online KRS system within the designated timeframe.
g) KRS-B Submission: If necessary, students may revise their course registration (adding or dropping courses) by submitting KRS-B via the online KRS system within the specified period. Only courses without laboratory work or response sessions can be added through KRS-B. Any course modifications outside the designated period or not listed in KRS-B are not permitted.
h) Course Commitment: Once a course is registered in KRS, it cannot be withdrawn and must be completed, with the final grade recorded.
i) Reactivation for Bachelor’s and Applied Bachelor’s Students: Students with inactive, leave, or extended study status must reactivate their enrollment no later than the last day of KRS-A registration. Inactive students must submit a reactivation request approved by the Head of Department/Vice Dean for Academic, Student Affairs, and Alumni. Students returning from academic leave or study extensions must submit an approval letter from the Vice Dean for Academic, Student Affairs, and Alumni of their respective Faculty/School to DAPPMB.
j) Reactivation for Postgraduate Students: Inactive postgraduate students must submit a reactivation request to DAPPMB, approved by the Vice Dean for Academic, Student Affairs, and Alumni. Students returning from academic leave or study extensions must obtain approval from the Dean of their Faculty/School and submit the request to DAPPMB by the last day of KRS-A registration.
k) Course Registration Confirmation: A student’s Course Registration (KRS) is officially converted into a Student Study Card (KSM) only after the completion of UKT payment.
i) Re-registration for PKU Students on Academic Leave: PKU students who have taken an academic leave must obtain a reinstatement approval letter from the PKU Directorate before proceeding with re-registration
4. Sanctions for Failure to Register
a) New students and transfer students who fail to register or register late without a valid reason will be dismissed from IPB University.
b) Students who do not complete re-registration by the final deadline will be declared inactive (non-active) by Rector’s Decree. The inactive period counts towards the total study duration. Students must pay the UKT for the semester in which they failed to register.
c) Students with inactive status lose access to all academic and administrative services, including: Academic services: Lectures, practicums, exams, seminars, discussions, library access, thesis supervision, KRS guidance, research, KKNT/fieldwork, academic consultations, and other curriculum-related activities. Administrative services: Research permits, fieldwork permits, enrollment certificates, family support letters, introduction letters for institutional services, re-registration, and other academic administrative services.
d) Students who remain inactive for two consecutive semesters and fail to re-register in the following registration period will be dismissed from IPB University by Rector’s Decree.
5. Tuition Fees and Payment Regulations
a) Since 2013, the Single Tuition Fee (UKT) has been implemented in accordance with the Indonesian Minister of Education and Culture Regulation No. 55 of 2013. UKT represents the financial contribution of students’ parents toward the cost of education at IPB. For bachelor’s and applied bachelor’s programs, the UKT amount is determined based on the student’s socio-economic conditions and the Single Tuition Cost (BKT) for each study program.
b) The tuition fees for all postgraduate programs are determined by the Rector’s Decree.
c) All students are required to pay tuition fees within the timeframe specified in the IPB Academic Calendar.
d) Students on academic leave must pay tuition fees in accordance with the regulations governing academic leave.
e) Students who fail to complete their tuition payment by the deadline will be subject to inactive status for the current semester.
f) Tuition fees for BUD (Beasiswa Utusan Daerah) students and international students are regulated under the IPB Rector’s Decree.
6. Tuition Payment Mechanism
1. Self-Funded Students
Students must complete their tuition payment before filling out their KRS (A and B). Payments are made through the Host to Host Multi Payment system via teller, ATM, e-banking, or mobile banking, following the designated schedule, except for new international students. Detailed payment procedures can be accessed at spp.ipb.ac.id.
2. Scholarship (International, BUD, and Partnership Students)
Tuition payments for students under international scholarships, partnership agreements, or BUD (Beasiswa Utusan Daerah) are handled in two ways: If the scholarship provider has an agreement with IPB to cover all tuition fees directly, the institution will transfer the payment to the Rector’s account, following the terms stated in the Cooperation Agreement (Surat Perjanjian Kerja Sama). If the scholarship provider disburses the funds directly to the student, the student must adhere to the same payment process and deadlines as other self-funded students.
